Project Administrator

About Us

Banyan is a premier advisory firm that specializes in helping the world’s most influential business families navigate some of the most challenging and rewarding transitions in their lives. Our clients are the owners of privately held, family-owned or -controlled businesses

Business families around the world seek Banyan’s services to help them preserve the jewel of their portfolios – be it an operating business, a family office, or a family foundation – and to maintain harmony across their family. We build long-lasting, trusted relationships with our clients, advising them on everything from business strategy, portfolio allocation, governance design, to succession planning.

Our firm is world-class at helping owners manage generational transitions. Our people have authored ground-breaking books such as Generation to Generation, Competing Against Time, Hardball, and the Family Business Handbook published by Harvard Business Review. We regularly write for, and are quoted, in major media, including the Harvard Business Review, Wall Street Journal, and New York Times, and are sought-after industry experts at conferences and events.

About the role

The Project Administrator position at BanyanGlobal owns the project management of client projects for the internal project teams. This position also provides high-level administrative support to assigned Partners and Principals.

What you’ll do

  • Act as the project manager for assigned project teams and for assigned Partner(s) and/or Principal(s)
  • Schedule and participate in client and project team meetings; record and send meeting notes and action items to project teams
  • Track project deliverables to ensure project teams remain on schedule and on budget; communicate progress to all team members
  • Prepare and deliver client surveys, run data analysis, and provide analysis read-out to project teams
  • Prepare, edit, and proof a wide range of project documents including, but not limited to, project work plans and proposals, presentations, interviews, call schedules, meeting materials, and other documents as assigned by the project team and/or the COO
  • Interact with our clients and their administrative team
  • Conduct research and prepare briefs for the project teams
  • Work with other members of the professional staff to ensure a smooth proposal review process
  • Manage calendars of assigned Partners and/or Principals
  • Arrange heavy domestic and international travel and create comprehensive itineraries
  • Prepare weekly time and expense reports for assigned Partners and/or Principals
  • Contribute to the overall operations of the firm by serving on firm committees and recommending ways to improve our operations and services
  • Other duties as assigned

What you’ll bring

  • College degree or equivalent
  • 3-5 years’ experience with project management
  • 3+ years executive level admin experience
  • Exceptional project management skills
  • Exceptional written and oral communication skills and strong ability to proofread, edit, format, and serve as a final quality control checkpoint
  • Strong interpersonal skills and good judgment in filtering and directing information
  • Professional, positive, friendly manner
  • Able to deal with multiple complex tasks
  • Team-oriented and proactive, with a strong work ethic
  • Self-starter and able to work with limited supervision
  • Detail-oriented and well-organized; excellent time management skills
  • Collaborative with an eagerness to continuously learn
  • Proficient with a Mac operating system
  • Advanced capabilities in Microsoft Office suite and an interest in learning new systems
  • Able to maintain a high degree of confidentiality on firm and client matters

Reports To
COO

Location
Boston;  flexible  / temporarily remote

Days and Hours
Full-time; occasional communication required outside normal business hours

Compensation
Position is exempt and commensurate with experience

Please send your resume and a cover letter expressing your interest in the Project Administrator role to careers@banyan.global

This job description is not intended to be all-inclusive. He or she may be requested to follow other instructions and to perform other duties requested by his or her supervisor, related to the work of the office.